Meeting RFP Form

*Name of Meeting
*Contact Name
*Job Title
*Organization/Company Name
*Address
*City
*State
*Postal Code
*Country
*Phone Number
Fax Number
*Email Address
Organization/Company Web Address
Travel Agency Name
Proposal Response Preference
Phone Fax
Email US Mail

Proposal Response

Due Date
Decision Date
Dates Needed  
Arrival Date
Departure Date
Alternate Dates
Alternate Arival Date
Alternate Departure Date

Room Specifics

Total of Rooms Needed on Peak Nights
Room Breakdown  
Suites
Singles
Doubles
Kings
Executive Suites
Detailed Room Allotment Specification  
  Day 1 Day 2 Day 3 Day 4 Day 5 Day 6 Day 7
 

Meeting Space Service Needs

Catering (for how many persons)
Audiovisual
Type of Exhibits

Meeting Space Needs

  Date Start Time End Time Event Type Setup
 
 
 
 
 
 
 
Goal or purpose of this meeting

Meeting History


Last Year
Hotel:
City:
State:
Two Years Ago
Hotel:
City:
State:
Three Years Ago
Hotel:
City:
State:
Additional Comments/Requirements

Payment Information

Rate Range Requested from to
If rate is commissionable, enter IATA
or Organization

Lodging Needs

Indicate your preferences below
Preferered Hotel  
 
No Location Preference
Request Suggestions by HHA
 
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